GREENFIELD & GRASSCROFT
CONSTITUTION OF THE ASSOCIATION
- The Association is to be known as the Greenfield and Grasscroft Residents’ Association.
- The membership of the Association is open to all residents of Greenfield, Grasscroft, Lydgate and Friezland and its aim is to promote the interests of the residents of Greenfield, Grasscroft, Lydgate and Friezland regarding the environment, infrastructure and amenities of that area.
In carrying out these aims and purposes, the Association has the power to: -
i). raise funds, receive grants and donations
ii). hold property or take on leases or enter agreements as may be necessary for the proper pursuit of enhancing and protecting the environment, infrastructure and amenities of our area, such power to be exercised only for specified purposes with agreement of a properly called meeting of the Association.
iii). co-operate with and support other groups with similar aims and purpose
iv). apply funds to carry out the work of the association
v). do anything else within the law which is necessary to achieve its aims and purposes
- The Association shall be non-political and non-sectarian.
- The Annual General Meeting will be held at the beginning of each calendar year in January at which the following matters will be dealt with:
- Chairman’s Report
- Presentation of audited accounts of the Association for a year ending 31st December including proposals regarding annual subscriptions
- Election of the Officers of the Association these being the Chairman, the Secretary and the Treasurer
- Election of an auditor who shall not be an elected Officer of the Association
- Special business for which 21 days’ notice in writing shall be given by 5 or more members of the Association to the Secretary for inclusion on the meeting’s agenda, the inclusion of which business shall be notified to the members with at least seven days’ notice.
- Any other business
- No change in the constitution can be made at any time other than at the A.G.M. or at an Extraordinary General Meeting.
- Cheques and monies will only be issued on the dual signatures of the Treasurer and one other Officer of the Association.
- The Association may be wound up at any time if agreed by two-thirds of those members present at a special meeting called for that purpose and for which 21 days’ notice must be given to each member. In the event of winding up, any assets remaining after all debts have been paid shall be distributed to community groups within our villages of Greenfield, Grasscroft, Friezland and Lydgate or failing the continuance of any such group, to community groups within Saddleworth.
- An Extraordinary General Meeting can be called in order to deal with a specific matter by any 5 members of the Association. Such a meeting must be held within 4 weeks of the date of the receipt of the notification by the Secretary, who shall advise all members of the date of the meeting with at least seven days’ notice.
- Emergency decisions can be made by a majority vote of the Officers of the Association. Such decisions shall be subject to ratification by the members at the next available meeting. Otherwise all matters placed before the Association shall be decided upon a simple majority by a show of hands or secret ballot of the members present at any properly called meeting of the Association. No Member of the Association shall seek to represent the views of the Association either orally or in writing, to third parties, without the prior approval of an Officer of the Association.
- A quorum for any monthly or General meeting shall be a minimum of 10 (ten) members.
- For the purpose of definition within this Constitution i) a “member” is any adult member of a household which has paid the l calendar year subscription in the current or preceding year and ii) A properly-called meeting is a meeting, for which at least 7 days’ notice has been given by the Secretary or other officer.